Incomplete Six Month Report by 10th Day of Month Six 430-05-67-10-10

(Revised 11/01/06 AMENDED ML3044)

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If a household returns an incomplete six month report by the 10th day of month six, the worker must register the six month report as incomplete and return the six month report to the household for completion.  If the six month report has been completed and signed, and verifications are missing, the six month report should not be returned to the household.  However, if questions have not been answered, sections are incomplete or the six month report has not been signed, it must be returned to the household.  The worker must then send the household Notice F417 -Incomplete Six Month Report allowing the household 10 days from the mailing date of the notice to complete and return the six month report along with all necessary verifications.  

 

1. If the household provides the requested information/verification within the 10-day timeframe, the worker must register the report as complete, determine eligibility and level of benefits, authorize the case through for the remaining six months of the household’s certification period and send the appropriate notice.  

If changes result in a decrease in benefits, adequate notice is required.

 

Example:

A household is certified from October through September. TECS automatically mails a six month report on the 23rd day of month five (February).  The household returns an incomplete six month report by the 10th day of month six (March).  The worker registers the six month report on the SIMR screen in TECS as incomplete, returns the six month report to the household for completion and sends Notice F417 - Incomplete Six Month Report to the household.  The household provides the requested information/verification within 10 days from the mailing date of Notice F417.  The worker must register the report as complete, and determine eligibility and level of benefits using the information and verifications supplied on the report for the remaining six months of the certification period.

2. If a household fails to provide the requested information/verification within 10-days of the mailing date of Notice F417, the case will close at the end of month six. The household must reapply if it is interested in continued benefits.

Exceptions:

1. If the household reports a increase in expenses that results in an increase in benefits and fails to provide verification of the expenses, the reported change in the expenses is not allowed and the case is not closed.  The previously reported and verified expenses continue to be allowed at the previously verified amount.

If the expenses are verified at a later date, the expenses are allowed for the next benefit month.  

2. If the household has moved and provides verification of residence but fails to provide verification of expenses, no shelter expenses are allowed and the case is not closed for failure to provide verification.

If verifications are provided after the case is authorized for month seven, process changes as an ongoing case.  

• If the household fails to provide verification of residence, the case must be closed.

3. If the household provides the information/verification prior to the case closing at the end of month six, the worker must register the report as complete by the last working day of month six so the case does not close.  The worker has 10 days to determine eligibility and level of benefits, authorize the case through for the remaining six months of the household’s certification period and send the appropriate notice.  Adequate notice is required.

Example:

Household provides an incomplete six month report on March 8th.  The six month report is registered on SIMR as incomplete.  The F417 is sent to the household and the six month report is returned for completion on March 12th.  On March 29th the household returns the completed six month report with the needed verifications.  The worker has 10 days to determine eligibility and level of benefits for April using the six month report and verifications.  

 

If the changes result in an increase in benefits, the changes must be made by April 7th.   Adequate and advance notice are not required.

If the changes result in a decrease in benefits, the changes cannot be made for April benefits as adequate notice is required.  The April benefit stays the same as the March benefit and the changes are acted on for May benefits.  If these changes are mandatory reportable changes, month seven may be an overpayment.